A weekly routine

VendorDue does most of its work without you: it reads each order as it comes in, works out each vendor's share, and lands payouts on your pay days. What it can't do is decide for you, or pay. A short look once a week keeps both from piling up.

Every week#

1. Open Overview and read Needs you.

   It lists what's waiting on you right now, each with a link to it. When it says Nothing, every vendor has a consignor rate and no sale waits on a decision.

2. Answer Activity › , then Needs attention.

   Each item says what happened and the one thing it needs, like setting a vendor's consignor rate or adding what an item cost you. A sale that waits here isn't paid until you answer it.

3. Read Messages.

   Vendors write about a sale or a payout, pinned to it, so you can open the exact line they mean.

4. Pay what's in Payouts › , then To pay.

   Start with Overdue and Today. A vendor who asked to be paid early shows their ask on their row.

5. If you pay by check, open Payouts › , then Checks.

   A check waiting too long asks you a question there: was it picked up, or cashed?

The dot beside Activity's title tells you the same at a glance from any page: it turns amber when something waits on a decision, and its tooltip says how many.

Every month#

After your monthly pay day, give your books what they need:

• Reports shows the month: what you kept, what vendors earned, and each vendor's sales.
• The accounting export in Payouts › , then History gives your accountant every payout and payment as a file.
• Owed to you, under Payouts › , then To pay, lists any bills vendors haven't paid you, like booth rent they owe.

See Month-end for the whole list.

When you're away#

Nothing goes wrong if you skip a week. Payouts still land on their days and wait in To pay, marked with how long they've waited. Sales still come in and are worked out. What waits on you just waits a little longer, and so do your vendors.

If someone covers for you, they need to be an Admin to pay vendors or answer Needs attention. A Viewer can read everything but change nothing. See Admin and Viewer.

Common questions#

How often should I check VendorDue?

Once a week is enough for most shops, and on the day after each pay day. Needs you on Overview tells you whether anything is waiting. More

What happens if I don't look for a while?

Nothing breaks. Payouts land and wait in To pay, and sales are still worked out. Anything that needs your decision waits until you answer it. More

Will VendorDue tell me when something needs me?

Yes. Needs you on Overview, the bell and the dot beside Activity all show it, and you get an email when money lands in To pay or a vendor asks to be paid. More